If your range or club hosts any kind of event such as matches, training classes, social events, etc., then you need to take advantage of the Texas Shooting.com Event Registration Service, or ERS for short. Take it from someone who has used everything from a legal pad and pencil to complex Excel spreadsheets, ERS is a must for match and event planning and registration.
Reduce administrative workload for your matches, classes and events. When we started offering IDPA matches at PSC Shooting Club approximately 16 years ago, match registration was literally done with a pencil and paper. As the match grew, I started using an Excel spreadsheet, but this still required manually entering the name, classification, division and other information for each individual shooter. To say this was time consuming would be a gross understatement. From 2001 to 2006, PSC hosted the Texas State IDPA Championship and we were still using an Excel spreadsheet for match registration. It almost got to the point where I was dreading the rapid growth of both the state championship as well as our monthly matches.
Fast forward to 2013 and we are using an online registration system at PSC for most of our larger events such as monthly IDPA matches, the monthly PSC Women’s Program, 3 – gun matches, seminars, and most training classes. This system that has been limited to the PSC Shooting Club website and PSC activities is now available at TexasShooting.com. Whether you are the range owner, club officer, match director, instructor, or overworked volunteer, ERS will make your life much easier.
Those of us who plan events and handle registration know just how much goes into preparing for an event. It doesn’t matter if it’s a monthly match, a state championship, or social event, there’s more to logistics than most people realize. We must deal with capacity of our facility, staffing, match/event supplies, parking, water and sometimes even food. Planning these details means we need to know how many folks are coming as well as their names and other information to be used for name badges, score sheets, releases, parental permission slips, and other documents. While this can still be done with pencil and paper or an Excel spreadsheet, we can still ride a horse to work but most of us choose to drive a car rather than a buggy.
With the TexasShooting.com Event Registration Service, people attending your match for event will register online providing as much or as little information as you choose. If your hosting a match or event that requires the fee, you decide whether your participants can pay at the door or prepay online using Paypal as a gateway letting people pay with a credit card, or their own PayPal account. When people register for your event, they will receive an automated email confirming their registration along with any information and attachments you want to provide. At the same time, an administrative email will be automatically sent to your event organizer. The information contained in the Admin email can be as much or as little of the information provided by the person at the time of registration. It will also indicate the amount paid by the registrant, if any.
The information captured at the time of registration can be exported to a CSV file that you can use in other software programs. For example, it can be used to automatically create name badges, registration forms, liability releases, parental permission forms, emergency medical authorizations, or any other documents you require. The exported CSV file is also an excellent way to archive information about your events.
After the initial setup of your account, you control everything. You create and modify any and all events you wish and you can manage those who have registered foryour events. You can send a generic event reminder email to everyone registered with the click of a single button, or you can send a customized email message. If you have any trouble, support is only an email or phone call away. Tutorial videos that walk you through the entire process are also available.
You also have the choice of sending people directly to Texasshooting.com to register for your match or event, or you can post a link on your website that goes directly to your match and event listings. If you want to have a link on your own website, people registering will see only your events.
So all of you event coordinators put down that pencil or close your Exel spreadsheet and sign up for the Texasshooting. com Event Registration Service today. You will wonder how you ever got along without it!